10 Proven Ways to Increase your Productivity as a Leader

How to Develop Leadership Qualities

As a leader, you are constantly juggling multiple responsibilities and tasks. It can be challenging to stay on top of everything while also trying to lead effectively.

However, there are proven ways that you can increase your productivity as a leader and achieve more in less time.

10 Proven Ways to Increase your Productivity as a Leader

In this leadership development article, we will explore 10 actionable tips that will help you improve your personal productivity style, set achievable goals, prioritize effectively, delegate and outsource tasks when necessary, stay organized and positive-minded, avoid procrastination and persist through challenges. So let’s dive in!

1. Understand your personal productivity style

The first step towards increasing your productivity as a leader is to understand your personal productivity style.

Each of us has a unique way of working and achieving our goals, so it’s important to identify what works best for you.

Start by considering when you feel most productive – is it early in the morning or later in the day? Do you work better with a strict routine or more flexibility? Understanding these preferences can help you structure your workday accordingly.

Another factor to consider is how you process information and make decisions. Are you someone who needs lots of data before making a choice, or do you prefer to go with your gut instinct? Knowing this about yourself can help streamline decision-making and reduce wasted time.

It’s also worth examining any habits that may be hindering your productivity. For example, are there certain distractions that always seem to pull focus away from work? Identifying these obstacles can allow for proactive steps towards minimizing their impact.

Taking the time to understand your personal productivity style will enable greater efficiency and success as a leader.

2. Set simple, achievable goals

Setting simple, achievable goals is a crucial step in increasing productivity as a leader. When you have clear objectives in mind, it becomes easier to prioritize tasks and work towards achieving them.

The first step in setting achievable goals is to identify what matters most to your business or organization. Rather than trying to tackle everything at once, start by breaking down your larger goals into smaller, manageable ones. This helps keep you on track and prevents overwhelm.

It’s also important to ensure that the goals you set are realistic and attainable within a given timeframe. Be honest with yourself about what you can realistically accomplish in a day, week or month.

Another helpful tip is to make sure that your goals are specific and measurable so that progress can be tracked along the way.

For example, instead of setting a vague goal like “increase sales”, try something more specific like “increase monthly sales by 10% within the next quarter”.

In addition, it’s essential to establish accountability for achieving these goals – both within yourself and among team members if applicable.

Setting simple and achievable goals provides clarity on where efforts should be focused while helping leaders stay accountable for their progress toward success.

3. Set priorities

Setting priorities is crucial when it comes to increasing productivity as a leader. By identifying the most important tasks and focusing on them, you can avoid wasting time on less critical activities.

Start by making a list of everything that needs to be done, then prioritize each item based on its level of urgency and importance. Use tools like task management software or a simple pen and paper to keep track of your priorities.

It’s also important to revisit your priorities regularly since things may change over time. As new tasks come up or deadlines shift, adjust your list accordingly.

Remember that setting priorities doesn’t mean neglecting other tasks altogether – it simply means allocating your time and energy in the most effective way possible.

By focusing on what really matters, you’ll be able to achieve more in less time while minimizing stress and burnout.

In summary, setting clear priorities is key for any leader looking to boost their productivity levels. Take the time to identify what matters most, stay flexible as circumstances change, and always keep the big picture in mind.

4. Take regular breaks

Taking regular breaks is essential for productivity as a leader. It may seem counterintuitive, but taking short and frequent breaks can help you recharge and refocus your mind on the task at hand.

One way to take effective breaks is to use the Pomodoro Technique. This technique involves working in focused 25-minute intervals, followed by five-minute breaks.

After four cycles of work, take a longer break of 15-20 minutes. By breaking up your work into smaller chunks with scheduled breaks, you can avoid burnout and increase focus.

Another approach is to incorporate physical activity during your break time. Taking a quick walk or stretching can increase blood flow and energy levels, which can boost productivity when returning to work.

It’s also important to disconnect from technology during your break time. Scrolling through social media or checking emails does not count as an effective break since it doesn’t give your brain a chance to rest.

Remember that taking regular breaks allows you to come back refreshed and ready to tackle tasks with renewed energy and focus. So don’t be afraid to step away from work periodically throughout the day!

5. Delegate and outsource

Delegation and outsourcing are important strategies for increasing productivity as a leader. It involves assigning tasks to other members of the team or seeking external help from experts, freeing up more time for high-priority activities.

One key benefit of delegating is that it helps build trust among team members. By entrusting them with important tasks, you demonstrate confidence in their abilities and encourage them to take ownership of their work. This can lead to greater job satisfaction and employee retention.

Outsourcing, on the other hand, allows you to leverage specialized expertise without having to hire additional staff.

For instance, if your business needs web design services but lacks in-house expertise, outsourcing this task to a professional agency can save time and money while delivering high-quality results.

However, delegation and outsourcing should be done carefully by selecting the right people or partners who have the necessary skills and experience.

Effective communication is also essential during this process to ensure that everyone understands expectations and timelines.

Delegation and outsourcing are powerful tools for boosting productivity as they enable leaders to focus on strategic responsibilities while empowering others with valuable experiences or tapping into outside resources.

6. Stay organized

Staying organized is crucial for leaders who want to increase their productivity. When you have a clear and concise system in place, it’s easier to focus on your tasks without getting overwhelmed or sidetracked. Here are some tips for staying organized:

1. Use a planner or digital calendar to keep track of your schedule and deadlines.
2. Keep your workspace clean and clutter-free so that you can easily find what you need.
3. Create a prioritized task list each day and check off items as you complete them.
4. Utilize tools like project management software or collaboration platforms with team members to stay on top of projects and tasks.
5. Set aside time each week to review your progress, evaluate what worked well, and make adjustments.

By staying organized, leaders can avoid the stress caused by disorganization while also keeping their teams moving forward towards achieving goals efficiently.

7. Keep a positive attitude

As a leader, it’s easy to get bogged down by the daily grind of meetings, deadlines, and endless tasks.

However, maintaining a positive attitude can help you stay motivated and productive in even the most challenging situations.

One way to maintain positivity is to focus on what’s going well rather than dwelling on negative aspects. Take time each day to reflect on your successes and achievements, no matter how small they may seem.

Another helpful tip is to surround yourself with positive influences. Seek out colleagues who are supportive and encouraging rather than those who bring negativity into the workplace.

When faced with setbacks or obstacles, try reframing them as opportunities for growth and learning. Embrace challenges as chances to develop new skills or find innovative solutions.

Remember that maintaining a positive attitude takes practice and dedication. Make an effort each day to cultivate optimism and gratitude for the opportunities you have as a leader.

By doing so, you’ll not only increase your productivity but also inspire those around you with your resilience and determination.

8. Avoid procrastination

Procrastination is often the enemy of productivity, and it can be easy to fall into this trap. We all have moments where we feel unmotivated or simply don’t want to tackle a challenging task. However, avoiding procrastination is essential if you want to increase your productivity as a leader.

One way to avoid procrastination is by breaking larger tasks down into smaller, more manageable ones. This can help make them less daunting and easier to approach with enthusiasm.

Another tip for avoiding procrastination is setting yourself deadlines. By giving yourself a specific timeframe in which to complete a task, you’re putting pressure on yourself that can motivate you to get started sooner rather than later.

It’s also important not to let distractions get in the way of completing tasks on time. Whether it’s checking social media or responding to emails, these distractions can eat up valuable time and derail your progress.

It’s crucial not to beat yourself up over any perceived failures or setbacks. Instead, focus on what you’ve accomplished so far and use that momentum as motivation going forward.

By being proactive about avoiding procrastination and implementing strategies like those mentioned above, leaders can boost their productivity levels significantly while maintaining good mental health along the way.

9. Be persistent

As a leader, it is important to be persistent in pursuing your goals and achieving success. Persistence means having the determination to keep going even when faced with obstacles or setbacks.

One way to cultivate persistence is by maintaining a clear focus on your end goal. This can help you stay motivated and committed to seeing things through until the end.

Additionally, it’s crucial to maintain a positive attitude even in difficult times. A negative mindset can quickly lead to feelings of defeat and discouragement, making it harder for you to push forward towards your goals.

Another key aspect of persistence is resilience – being able to bounce back from failures or setbacks and learn from them instead of giving up altogether. Remember that failure is not the opposite of success, but rather a stepping stone on the path towards achieving it.

Seeking support from others can also help you stay persistent in pursuing your goals. Surround yourself with individuals who believe in you and are willing to offer encouragement and motivation along the way.

By staying focused, maintaining positivity, practicing resilience, and seeking support from others, you can develop greater levels of persistence as a leader.

10. Take care of yourself

As a leader, it can be easy to get caught up in the daily grind and forget to take care of yourself. But neglecting self-care can have negative effects on your productivity and well-being. Here are some tips on how to prioritize taking care of yourself:

Firstly, make sure you’re getting enough sleep. Sleep is crucial for mental and physical health, and without it, you may find yourself feeling sluggish and unproductive during the day.

Secondly, try to incorporate exercise into your routine. Exercise has numerous benefits such as boosting energy levels, reducing stress, improving mood and increasing overall health.

Thirdly, take breaks throughout the day to recharge your batteries. This could mean going for a walk outside or simply stepping away from your desk for a few minutes.

Fourthly, eat a healthy diet that fuels both your body and mind. Avoid junk food which can cause lethargy while incorporating nutrient-dense foods like fruits & vegetables.

Lastly but not least important – remember to practice mindfulness techniques such as meditation or yoga which helps in reducing stress levels & also increases focus.

By prioritizing self-care habits along with work responsibilities will help you lead more effectively by being energized mentally & physically all day long!


Increasing productivity as a leader is essential for success in any industry. By understanding your personal style, setting achievable goals and priorities, taking regular breaks, delegating tasks, staying organized, maintaining a positive attitude and avoiding procrastination you can increase productivity.

Are you an Entrepreneur or Startup?
Do you have a Success Story to Share?
SugerMint would like to share your success story.
We cover entrepreneur Stories, Startup News, Women entrepreneur stories, and Startup stories

Don’t forget to be persistent and take care of yourself along the way. With these 10 proven ways to increase your productivity as a leader implemented into your daily routine, you will achieve more than ever before. So go ahead and start implementing them today!