9 Reasons Companies Migrate to Office 365
Office 365 is a suite of productivity tools offered by Microsoft that can help businesses work more efficiently.
It provides access to popular Office applications, such as Word, Excel, and PowerPoint, as well as cloud storage, email, and collaboration tools.
For many companies, Office 365 is an attractive option for improving workplace productivity and streamlining operations. Here are nine reasons why companies are migrating to Office 365.
1. Cost Savings
Office 365 is a cost-effective solution for businesses of all sizes. Rather than buying a stand-alone productivity suite, companies can pay for only the software and services they need.
Individual users can switch to Office 365 from individual subscriptions to Microsoft Office, including a license for Microsoft Office on their home computer.
To get started with Office 365, companies need to subscribe to the transactional email service, email archiving solution, and online file storage. Additional components can be added in the future as needed.
2. Greater Flexibility
Office 365 allows businesses to customize their experience based on specific needs and requirements. For example, you can use Office 365 for email, calendar, contact management, and file sharing or combine these services into a single subscription.
Additionally, when you migrate Enterprise Vault to Office 365 it is even easier. Moving to Office 365 means moving to a cloud-based version of a vault, which allows data to move seamlessly between desktops and mobile devices.
3. Improved Productivity
Many employees like the ability to access their work from several machines at once on the same network. Office 365 provides this capability for both PCs and Macs, with users able to store files in the cloud and access them from any device.
That makes it easier for employees to collaborate on documents, presentations, spreadsheets, or other files with colleagues worldwide.
Collaboration tools allow workers to comment on each other’s work, an important action for businesses continually improving their products and services.
4. IT Flexibility
Office 365 gives IT departments more control over how they deploy tools to users within the company. Companies can quickly set up new user accounts without purchasing expensive software licenses or waiting on hardware delivery times. The service is also easy to manage, and IT staff can add and remove users as business needs dictate.
5. Improved Security
Many users like the freedom to access documents from any device. Office 365 allows storing confidential work on the cloud and keeping it private for safekeeping.
This secure service can help prevent users from having sensitive information fall into the wrong hands and protect company data from unauthorized access. It is a highly secure choice for companies that need to protect their intellectual property from being stolen.
6. Reduced Paperwork
In an era of digitalization, it is difficult to have a paperless office with traditional productivity tools. However, modern workplace management software such as Office 365 has an automated system capable of tracking time-consuming data transfers such as shipping documents or scanned files back and forth between departments.
With Office 365, management and employees can work more efficiently by tracking items as they are created and sent.
7. Measurable Progress
One key improvement with Office 365 is more measurable progress toward project goals. With an efficient employee workforce, employees in different departments can work together more easily on tasks that cross their boundaries, then report what they have accomplished to management at the end of each project. It can boost productivity and help companies meet deadlines on projects.
Companies need to be able to support rapid growth. Scalability can be key for small businesses with large growth rates. With Office 365, companies can add new users quickly and manage their existing employees without adding new software licenses. That helps a small business maintain its growth rate while expanding operations throughout the country or globe.
9. Regular Updates
With regular updates, Office 365 ensures that new tools and features will be available for each user. That can mean a better user experience with cloud-based productivity tools.
As a result, as long as the companies keep their subscription active, they will have access to the latest software and technology when it comes out.
Office 365 offers a best-of-both-worlds solution for businesses. It offers access to reliable cloud services and popular software applications from Microsoft in one convenient package.
The subscription-based model makes it easy to customize the service on an as-needed basis and costs less over the long term than purchasing stand-alone productivity tools for each employee.
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