How to choose a training management system in 2023?

training management

How to choose a training management system in 2023?

In today’s fast-paced world, organizations need to keep their employees up-to-date with the latest skills and knowledge to stay competitive.

A training management system (TMS) is a software application that can help you streamline your training program, from creating and managing training courses to tracking employee progress and performance.

However, with so many TMS options available in 2023, choosing the right one for your organization can take time and effort. This blog will provide you with the ultimate guide to selecting a TMS that fits your business needs.

Why Having A Training Management System Is A Must In 2023?

In 2023, having a training management system (TMS) is a must for organizations that want to improve employee performance, increase productivity, and stay competitive.

A TMS provides a centralized platform for managing training programs, delivering training content, and tracking employee progress.

It allows organizations to offer a range of training options, from virtual to in-person and provides flexibility for employees to learn at their own pace.

A survey conducted by Brandon Hall Group found that organizations using a TMS have seen an 18% increase in employee engagement, a 15% increase in employee retention, and a 14% increase in productivity.

A TMS also enables organizations to track the effectiveness of their training programs through reporting and analytics, identifying areas for improvement, and making data-driven decisions.

In addition, a TMS can help organizations meet compliance requirements and ensure that employees are trained on important policies and procedures.

Overall, a TMS is essential for organizations that want to invest in the development of their employees and ensure their continued success in today’s rapidly changing business environment.

10-Step Checklist For Choosing A Training Management System:

1. Define your training goals:

Before choosing a training management system (TMS), it’s important to identify the purpose of your training program and what you want to achieve.

This could include developing specific skills, improving employee performance, or addressing compliance issues.

By defining your training goals, you can choose a TMS that aligns with your objectives and helps you achieve them.

2. Analyze your training needs:

Understanding your organization’s training needs is crucial to choosing the right TMS. Consider the types of training courses you need, the number of employees to train, and the delivery method.

For example, if you need to train a large number of remote employees, you may need a TMS that offers virtual or blended learning options.

3. Determine your budget:

Your budget will play a significant role in choosing a TMS. Determine how much you are willing to spend and consider the costs of additional features such as support, customization, and maintenance. Remember that a higher-priced TMS may offer more advanced features, but you may not need all of them.

4. Research available options:

Once you have identified your training goals, needs, and budget, it’s time to research available TMS options.

Consider TMS providers that offer features that align with your organization’s training goals, and compare pricing and customer reviews.

5. Check for compatibility:

Ensure that the TMS you choose is compatible with your current business systems such as HR, LMS, and PMS.

The compatibility will enable you to integrate your TMS with other systems, providing a more holistic view of your employees’ training and development.

6. Evaluate user experience:

A TMS should be easy to use and navigate for both administrators and learners. Look for a TMS that has an intuitive interface, customizable branding, and mobile accessibility.

Choosing a TMS with a positive user experience will lead to increased adoption rates and better training outcomes.

7. Consider customization:

Choose a TMS that allows customization of branding, course design, and user experience. Customization will enable you to tailor the TMS to your organization’s specific needs and create a unique training experience for your employees.

8. Check for features:

Look for features like automated enrollment, progress tracking, and reporting capabilities. Additional features such as social learning, gamification, and personalized learning paths can enhance your training program and keep your employees engaged.

9. Consider scalability:

Your TMS should be able to scale up or down according to your business needs and the number of employees you need to train. This will allow you to grow and adapt your training program as your organization evolves.

10. Evaluate customer support:

Choose a TMS that provides excellent customer support, including onboarding, training, and ongoing technical support.

A TMS provider that offers exceptional customer support will ensure that you can maximize the benefits of your TMS and address any issues that may arise.


Choosing the right training management system (TMS) is a critical decision for organizations that want to deliver effective training programs and improve employee performance.

By following the 10-step checklist we have provided in this guide, organizations can identify their training goals and needs, evaluate TMS providers, and choose a system that aligns with their requirements and budget.

A well-chosen TMS will offer features such as automated enrollment, progress tracking, and reporting capabilities, along with customization options, scalability, and excellent customer support.

With the right tool (either TMS Vs LMS) in place, organizations can create a culture of continuous learning, keep pace with industry changes, and support their employees’ professional development.

By investing in a TMS in 2023, organizations can equip themselves with the tools they need to thrive in a competitive business environment and achieve their training goals.

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