Importance of Recruitment Software and Why You Should Be Using It


Importance of Recruitment Software and Why You Should Be Using It

In the modern business world, recruitment has become more competitive for both recruiter and applicant.

Applicants have to compete with hundreds of others, especially when it comes to popular job positions. And recruiters also have to compete with other companies in looking for the best talents. They have to wade through several applicant files just to find the most suitable candidate.

Sifting through all that data is a time-consuming task, making recruitment processes a nightmare. But we live in a modern world and modern solutions offer recruitment software.

Applicant tracking systems, candidate relationship management, and more programs are available online. Each one has its specialty that increases efficiency and simplifies the recruitment process.

This article will further discuss what recruitment software is and why it’s important for businesses. We’ll also talk about the different types of recruitment software so you’ll know your options.

You don’t just look for “recruitment software” but for something more specific to your needs. You can opt for a recruitment tracker, CRM, or ATS software that will assist your hiring process.

What is Recruitment Software?

Recruitment software is a system that assists companies to hire talents efficiently. It sounds like a broad definition but recruitment software UK has various solutions for this purpose.

The software may have similar functions but have different features and complexity. Each one is necessary based on the type of business that needs the software. Hence, “recruitment software” is an umbrella term that covers its various versions and formats.

The hiring process consists of several intricate steps from job postings to screening resumes. You also need to schedule interviews, reach out to the candidates, and send job offers or rejection letters.

If you have hundreds of applicants, just imagine how you can keep track of everyone and the whole process. Emails and spreadsheets won’t be enough, and that’s too time-consuming as well.

Recruitment software enables companies to have all the necessary hiring tools in one place. All applicant information is centralized, allowing all parties to have a smoother collaboration. There won’t be any more tedious back-and-forth emails or confusion on the next step of the hiring process.

Different Types of Recruitment Software

Applicant Tracking System (ATS)

The applicant tracking system is the most known type of recruitment software used by businesses. It’s one most people mean when they mention the umbrella term.

The software helps manage candidate relationships but mostly with current applicants. It doesn’t track job seekers who haven’t applied to your company yet. It’s a powerful tool that helps optimize your hiring process and acquire a pool of talents.

An ATS software can help you build a career portal for candidates and employees. It can be very customizable to ensure a smooth workflow during the recruitment process.

It enables you to post job openings on multiple job sites, even the most popular ones. You don’t have to individually subscribe to LinkedIn and other well-known sites. Instead, subscribing to the software already automates being able to post on several sites at once.

An ATS system isn’t complete without ready-made templates and formats for resumes. It helps you sift through hundreds of files and recommend a pool of qualified applicants. Some advanced ATS automatically appoint resumes to certain job openings and managers.

Social Media Aggregators

This type of recruitment software searches social media platforms for prospective candidates. They’ll pool together people with skills, titles, and qualifications that meet your standards.

You don’t have to manually source and instead, you find passive candidates. Those are job seekers who haven’t sought out your business yet but are qualified.

Social media aggregators is the perfect software if you aim to enhance your sourcing efforts. You can use it alone if that’s currently all you need but you can use it in tandem with other recruitment software.

But as a precaution, don’t confuse this software with job aggregators because they sound similar. If anything, job aggregators have the opposite function of social media aggregators. And that function is to help applicants find jobs that they can send their applications to.

Resume Spiders

As its name implies, this software is a sourcing tool that searches the web for resumes. It can help save HR and recruiters so much time in looking for qualified applicants. It’s capable of searching through job sites, personal websites, and your current database.

In terms of purpose, it is similar to social media aggregators but it has a different approach. Its focus isn’t on social media but resumes, though it can find active and passive candidates as well.

You might wonder why resume spiders have to search through your current database. But that’s a powerful tool that saves you time from backtracking for any qualified candidate you overlooked.

There’s also a chance that you didn’t have enough openings to offer them the job back then. But the resume spider was able to put them back in your line of sight. You can also use the software in conjunction with other recruitment software, like ATS systems.

Recruitment Candidate Relationship Management (CRM)

Recruitment CRM can help you look for candidates who have already applied to work for you before. It’s a database that keeps candidate information and helps you efficiently find current and past candidates.

And it has the tools to help nurture your relationship with those said applicants. It also includes the capability to measure and improve your company’s hiring metrics.

And just like its name, it can improve the candidate experience which helps your branding. It has recruiting functions that merge customer experience and candidate experience.

It then becomes the height of employer branding because your candidates will only have good things to say about you.

CRM is also used to complement the ATS system because it can source candidates who haven’t applied yet. Meanwhile, the ATS can have its own database that the CRM completes with its features and functions.

Importance of Recruitment Software Important

Helps Build Engaging Applicant Experience

The candidate or applicant’s experience begins the moment they encounter your brand. And the candidate experience doesn’t end until their first day of work too.

The impression they got from you during the recruitment process will stay whether you accept or reject them.

Not to mention, even if you offer them the job, they’d likely reject it if they had a bad experience. That’s because their experience during hiring is a preview of your company’s work environment.

But worry not, because recruitment software smoothens the candidate experience. In effect, you and your company culture will attract a range of top-tier talents. The recruitment software will simplify the hiring process, scheduling, and onboarding.

Improve Your Candidate Pipeline and Tracking

Building and maintaining the candidate pipeline tends to go unattended where there are several roles to fill.

Luckily, the recruitment software is going to do the heavy lifting for you in this aspect. The applicants are already loaded into a database with detailed and searchable profiles.

As soon as a new role is available, recruiters can easily find the candidates in the database. And it remains that those candidates have shown interest in working for you as well.

Enhance Communication Between Parties

Imagine finishing a step in the recruitment process only to have delayed or vague instructions for the next.

This negatively impacts their candidate experience because they have expectations of you as well. No one wants to be ghosted for over a month concerning their job application progress.

But if communication is consistent throughout the whole process, candidates will appreciate it. They can talk about their positive impression of your company even if you reject their application.

Recruiting and ATS software provide a central dashboard that HR and recruiters can see at a glance. They can track candidates and ensure those people aren’t lagging behind.

Recruiters are able to use the same platform to update said candidates on their application status too. They can do it via email or text, and the system stores those conversations. This ensures that the entire process until onboarding goes off without a hitch for both parties.


Recruitments are getting more and more competitive over the years for both HR and applicants. Applicants have more access to job opportunities and recruiters can post on more platforms because of the internet.

But this means there are exponentially more applicants and recruiters to compete with. Applicants want to get accepted into your company, and you and your competitors want only the best talents.

To keep up with the competition and be more efficient, you need to use recruitment software. The term is considered an umbrella term for any tool that helps simplify the recruitment process.

It can be CRM, resume spiders, social media aggregators, and ATS software. Some of their functions may overlap but they each have a specialty they focus on.

But recruitment software in itself is a crucial part of every business hiring process. It not only simplifies recruitment, but it improves candidate experience.

And that’s just as important because it directly affects your company’s brand and image of the workspace.

Hence, use it to keep track of your candidates and ensure they have a smooth and efficient application. And you’ll see that even when rejected, they will still sing praises of how well your company handled them.

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